Health Services

Health Forms

Update your student's medical records online using the web portal

Additional Information

Requirements for all School Sponsored Activities

Because of the many sports, recreational, and co-curricular activities* that Woodward Academy offers, we require that all students have an annual physical examination. We encourage the physical to be completed between the months of May-August to be current for the upcoming school year. Annual physicals completed throughout the school year are acceptable but must be kept up to date in the infirmary/school office. The updated physical should be forwarded on or before the annual anniversary date, once every twelve months. Students will not be allowed to participate until the entire Student Health Record is completed accurately and has the appropriate signatures.

* These activities include: physical education, dance, sports, field trips, performing arts, clubs, special school events, and cheerleading.

  • Summer Practices or Rehearsals
    Any student who participates in a school related sport or activity that requires summer practice or rehearsal should have his/her physical returned by the first day of his/her summer practice.
  • Over the Counter Medication
    Medications that are stocked in the school infirmary are listed on this form. Your child may demonstrate certain signs and symptoms that could benefit from these medications. The nonprescription medications will be administered according to the manufacturer indications and age/weight appropriate directions as written on the label.

Administering Medication

It is the school policy that only the nurse or designee must administer any medication taken during school hours.

  • Please do not send your child to school to take his/her own medications. All medication brought to school must be in the original prescription container and properly labeled as dispensed by the pharmacist or physician. If it is necessary for your child to receive a prescription medication during the school year, authorization forms may be picked up in the school office or infirmary and mailed or faxed as requested. If any prescription needs change before or during the 2014-15 school year, it is the responsibility of the parent to notify the school by written documentation.


The Georgia Department of Human Resources mandates that each child meets the following immunization requirements for school attendance.” Information is available on the website

New School Immunization Requirements for the 2014-2015 School Year

Effective July 1, 2014, all children born on or after January 1, 2002 who are entering 7th grade, and new entrants to Georgia schools in grades 8-12 will be required to have Tdap (Tetanus, Diptheria and Pertussis) and meningococcal conjugate vaccines before entering school for the 2014-2015 school year. Please visit your private physician or local health department to get these vaccines NOW. Additional information is available at

*New entrants include anyone that is entering Georgia schools for the first time or is returning to a Georgia school after being gone for more than 12 months or one school year.

A summary of the school requirements is listed below, according to the relevant grade.
Please let your school nurse know if you have any questions.

  • Pre-K: Children less than 5 years old must meet requirements for PCV (Pneumococcal Conjugate Vaccine). Form 3231 showing compliance with this requirement and the previous requirements will be required for the 2012-2013 school year. If the child’s current Form 3231 does not expire until after the school year starts, the child has until the expiration date of the Form 3231 to obtain the required vaccinations and submit a new Form 3231.
  • Kindergarten: Children entering kindergarten must meet new requirements for a second dose of mumps* vaccine and for a second dose of varicella** vaccine. Form 3231 showing compliance with this requirement and the previous requirements will be required for the 2011-2012 school year. If the child’s current Form 3231 is marked “Complete for School Attendance”, a new Form 3231 is not required if completion of the new immunization requirements for mumps and varicella are documented.
  • 6th grade: Children entering 6th grade must meet the requirements for a second dose of mumps* vaccine and a second dose of varicella** vaccine. Form 3231 is required for this.

*Second dose of mumps vaccine (as MMR, MMRV or specific mumps vaccine) or serological proof of immunity
**Second dose of varicella vaccine (as MMRV or specific varicella vaccine), healthcare provider documentation of disease history or serological proof of immunity.

Please note: These forms can be obtained from your child’s physician or local public health department. They are mandated by state law, no other form is acceptable. A returning student's form should be on file in the school office/infirmary. However, if any boosters have been given to your child, an updated form is necessary.

AED - Automated External Defibrillators

The Academy has a number of portable AEDs located at both campuses:

School Nurses

Upper School 
Cheryl Minor, RN


Middle School  
Mary Raine Whyte, RN


Lower School  
Phyllis Sullivan, RN


Primary School
Kim Edens, RN


Woodward North
Nan Banks, RN

Enterovirus & Ebola Virus Disease

The nursing staff at Woodward Academy has created the following educational flyers with information about the signs and symptoms of the viruses, how they are spread, and preventative measures we can all take to remain healthy. As always, we ask that you remain vigilant and encourage all our students, faculty and staff to stay home when they show symptoms of illness.  

Click on the following links for more information:

Enterovirus D68 Overview.docx
EV-D68 Info.pdf
Ebola Virus Disease Overview.docx
Ebola Virus Info.pdf