Policy
Woodward Academy’s Policy of Admissions is to enroll students for the current academic year only. Parents have the financial obligation for full tuition, whether or not the student completes the school year. No refund of tuition paid nor cancellation of unpaid obligations can be made by the school or as stated on the application for enrollment.
The Tuition Refund Plan is available to students attending the first ten calendar days of the school year, to assist families with the full-year tuition obligation in the event of illness, relocation, dismissal or other unanticipated separation from the school.
For students covered by the plan, refunds are made for:
1. Medical Withdrawal:
a. 100% of the pro rata unused tuition (less the reservation deposit) provided that the student is physically disabled for the balance of the academic year. The disability must be certified by a legally qualified, licensed physician.
b. 60% of the pro rata unused tuition (less the reservation deposit) when the student suffers a mental or nervous disorder and is disabled for the balance of the academic year. This disability must be certified by a licensed psychiatrist.
2. Non-Medical Withdrawal:
60% of the pro rata unused tuition (less the reservation deposit) provided the student has attended classes more than the first ten (10) consecutive academic days.
3. Dismissal:
50% of the pro rata unused tuition (less the reservation deposit) provided the student has attended classes more than the first ten (10) consecutive academic days.
Definitions
- All refunds are based on an academic year of 190 days.
- Withdrawal due to pregnancy or childbirth is considered under the Plan to be a non-medical withdrawal.
- Withdrawal is defined as complete, voluntary severance from classes for the balance of the academic year.
- Dismissal is defined as complete, involuntary severance from classes by school authorities for scholastic or disciplinary reasons for the balance of the academic year.
- Classes is defined as days of formal academic instruction including examinations.
- Temporary medical or non-medical absence and temporary suspension for any reason are not a basis for a claim.
Terms of Coverage
- All coverage is contingent upon payment of the fee by the first day of classes.
- Medical - coverage for withdrawal due to medical reasons begins on the first day of school and continues through the last day of the academic year.
- Non-medical - coverage for withdrawal due to non-medical reasons begins after the student has attended classes for the first ten (10) consecutive academic days.
Special Note for Students on Tuition Payment Plans:
Coverage is contingent on the monthly payments being made by the published due dates.
Refund calculations are based on the full year tuition amount. As a result, if the withdrawal from school is early in the school year, the balance due on the student account may be larger than the amount of the refund due. This would result in a net balance due to the school.
The Tuition Refund Plan covers only tuition. Any incidental charges on the Student Account or the Student Transport Account must be satisfied before refunds are issued.
Note: Fee must be paid by the first day of classes for late enrollees, with medical coverage beginning with the first day attended and non-medical after having attended ten consecutive academic days.
Cost and Payment of Tuition Refund Plan
The cost of the tuition refund plan is $500.00 per student. If you requested the Tuition Refund Plan on the enrollment agreement the fee is payable with your first tuition payment according to the tuition plan selected on the enrollment agreement. If not selected during enrollment, the Tuition Refund Plan may be selected and the fee paid prior to August 13, 2012. The fee must be paid by the first day of school for coverage to be in effect.
Note: For those enrolled after August 13, 2012, the Tuition Refund fee must be paid the first day of classes.
Claims
Notification of withdrawal or dismissal by the Office of Admissions to the Business Office will initiate a claim for a student covered by the plan. Temporary medical or non-medical absence and/or temporary suspension for any reason are not a basis for a claim. Medical claims must be reported within twenty (20) days from the date of occurrence. Non-medical claims must be reported as soon as possible after the date withdrawn or dismissal, but not later than thirty (30) days after withdrawal or dismissal occurs.
Questions about the Tuition Refund Plan should be directed to the Business Office at accounts@woodward.edu.