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Academic Dean's Office

Academic Planning

Eagle Roll & Eagle Awards

Students achieving the designated grade point average (with no grade less than D) are placed on the Eagle Roll at the end of the spring semester. Eagle Honor Roll Awards are given to students who earn a truncated comprehensive grade point average for the current school year of 4.0 (Gold Eagle) or 3.5 (Silver Eagle) on a scale of 5.0 (with no grade less than D for a semester grade.) There is no rounding up: a student with a 3.96 would receive a silver, not a gold award. The GPA for Eagle Honor Roll Awards are based on all courses taken during the current school year.

The final date for accepting spring semester grades for honor roll consideration will be established by the Upper School administration. The columnar GPA appears at the bottom of every report card column. The first and second semester columnar GPAs are averaged.

Scheduling & Curriculum Guide

This information can be found online by logging into the student's PowerSchool account and going to their class page. The Upper School Curriculum Guide is available only for rising 8th through 12th grade students and parents. Parents may find general course information for Upper School classes on the department curriculum pages.

2019-20 USCurriculumGuide

2019-20 Upper School

Course Weighting for GPA

Semester
Grade
A.P. Honors E.P. C.P.
A 5.0 4.8 4.4 4.3
B 4.0 3.8 3.4 3.3
C 3.0 2.8 2.4 2.3
D 1.0 1.0 1.0 1.0
F 0.0 0.0 0.0 0.0

A.P. - Advanced Placement
H.P. - Honors Enriched Prep
E.P. - Enriched Prep
C.P. - College Prep

Grade Point Average–GPA

All students should keep in mind that all semester grades earned in grades 9-12 become a part of the permanent high school record that is used by college admissions officers, employers, and others. Students should work to assure that this record reflects their best efforts. Grade point averages are computed using semester grades. Two separate GPAs are computed for grades 9-12: a Comprehensive GPA and a Core GPA. Grade point averages are computed and rounded to two decimal places.

Comprehensive GPA

The Comprehensive GPA is based on semester grades earned in all credited subjects graded A-F and is cumulative for grades 9-12. With few exceptions, only coursework completed at Woodward will be included in this GPA.

Core GPA

The Core GPA is based on semester grades beginning with the fall term of the ninth grade and is cumulative for grades 9-12. Grades in courses from the disciplines of mathematics, science, English, social studies, computer science (with the exception of FRC), world language, comparative religion, and advanced placement course work in any other discipline are included in the computation. Whether the course is taken as a graduation requirement or an elective in the above disciplines, the course counts in the Core GPA. The Upper School uses the Core GPA for determining academic hold, honors and distinctions at graduation, study hall requirements, and National Honor Society eligibility. With few exceptions, only coursework completed at Woodward will be included in this GPA. Because of Woodward's selective admissions policy, the high overall achievement of the student body, and the competitive performance of our students, the Academy does not release class rank information to persons, agencies, or colleges outside the Woodward community.

The NCAA and the HOPE/ZELL MILLER Scholarship programs refigure GPAs based on their own set of standards.

Exam Exemption for Spring Semester–Grades 9-12

Based on the GPA used to calculate Eagle Honor Roll, students in GRADES 9, 10, and 11 will be eligible for exemption from spring semester exams if the student meets the following criteria:

  1. The student has no grade lower than D for any semester grade.
  2. A GPA of 3.5 or higher for the current academic year on grades earned by the date established by the Upper School administration prior to spring semester exams.
  3. Grades for spring semester exam exemptions are determined by teachers on the date set by the Upper School Administration prior to spring semester exams. While a student may meet the initial requirements for exam exemption for the spring semester based on items 1 and 2 above, students may exempt only those spring semester exams in which they have earned a grade of A or B for the spring semester which includes grades through the last class day prior to exam review day.
  4. While Woodward expects absent students to make up all work, following the guidelines of one-day absent, one-day to make up work, first semester, teachers can also see the student’s mastery of the work through student accomplishment on the final exam. No matter what a student’s Eagle Roll status is, should these absences continue into second semester, upon missing the eleventh (11th) class in any subject, the Attendance Review Board, led by the Dean of Students and including the Academic Dean, can require the student to sit for the final exam in that subject in order to show mastery of the material. Students in AP courses with eleven absences, in addition to taking the AP exam, may be required to sit it for a course exam to be given at a time either during underclassmen exam week or, for seniors, a time set by the teacher that does not interfere with preparation for the AP testing.

Students in grade 9, 10, and 11 who do not meet the GPA requirement of 3.5 for exemption from all spring semester exams may, at the discretion of the individual teacher, be exempt from the spring semester exam for a specific course. Only those students, who have earned a grade of A or higher for the entire spring semester (which includes grades through the last class day prior to the exam review day), are eligible for individual exemption.

Senior students have the privilege of exempting spring semester exams if the student has a spring semester average of C or higher in each of his or her courses unless exams are mandated by the Dean of Students as part of an attendance review. Seniors will be required to take spring semester exams in courses where their spring semester grade falls below a C average as calculated on the date established by the Upper School Administration prior to spring semester senior exams.

Note: Any student who is exempt from one or more spring semester exams may elect to take one or more exams. In addition, students in Advanced Placement classes may elect to take a spring semester exam in the advanced placement course. Students who are exempt from exams but choose to return to campus to take a final exam must take the exam in school uniform and must be in school uniform for all exam tutorials.

Honors at Graduation

Valedictorian and Salutatorian

The Valedictorian and Salutatorian will be the Summa Cum Laude students who have the highest GPA in core courses in grades 9-11 and fall of senior year. The Core GPA, that appears on transcripts and is used to determine Summa, Magna, and Cum status and National Honor Society status, is rounded to two decimals; however, beginning with graduates in the Class of 2022, if this rounding creates a tie for either Valedictorian or Salutatorian, the Core GPA will be extended to five decimals and rounded to see if the tie can be broken. If it cannot be broken, the students who have the identical core GPA will share the honor involved.

NOTE: Woodward encourages students to take a rigorous course of study. Since there is a 5-AP course limit in the junior and senior years, some students may wish to take an additional HP core course. A student taking 5-AP courses and an HP core course who earns As in all classes may actually have his/her overall GPA reduced, as opposed to not taking the HP course. Therefore, for the purpose of receiving Valedictorian and Salutatorian status, a student with five AP courses with A semester grades who takes a sixth core HP course and achieves an A will not have the HP A grade entered into the Valedictorian and Salutatorian calculation.

Graduation with Honors

To graduate with honors, students must meet two criteria:

  1. A student must earn a minimum GPA (based on the Core GPA) in grades 9-11 and fall semester of senior year in courses from the disciplines of math, science, English, social studies, computer science (excluding FRC), comparative religions, world language, or advanced placement (AP) course work in another discipline. Whether the course is taken as a graduation requirement or an elective, the grade in a course in the core disciplines counts in the Core GPA which is rounded to two decimals.
  2. A student must take the requisite number of Honors College Prep or AP courses from these disciplines or AP coursework in another department, beginning with the fall semester of the junior year and ending with the fall semester of the senior year.No semester grade can be lower than D. Spring semester grades in the senior year are not included.
Honors
Graduation
Minimum semesters of Honors/AP Courses, Grade 11 Fall Semester through Grade 12 Fall Semester Minimum Grade Point
Average for Grades
9-12
Summa Cum Laude 11 semesters (5.5 units) 4.10
Magna Cum Laude 8 semesters (4 units) 3.80
Cum Laude 5 semesters (2.5 units) 3.50
NOTE: 2 Semesters =
3 quarters = 1 unit

A newly enrolled senior must take three (3) semesters of Honors Courses fall semester to be graduated Cum, or four (4) semesters of Honors Courses fall semester to be graduated Magna. The appropriate GPA still applies.

Class Drop Policy

A great deal of care is taken by the Upper School to ensure that students are adequately advised by their counselors and classroom teachers each spring regarding course selections for the following school year. Therefore, course selections made by students and approved by parents and the Office of the Academic Dean are considered binding.

Students may initiate a course Drop Request no later than the end of the second week of Fall Semester (for Fall Semester electives and year-long courses) or the end of the second week of the Spring Semester (for Spring Semester electives). If the student wishes to drop a course after the second week of the semester, he or she must apply in writing to drop a course and meet with the Academic Dean and Grade Counselor who will consult with the teacher and department chair. Department chair approval is required. Changes are possible due to extraordinary circumstances. Faculty, however, may suggest a course Drop Recommendation at any point in the semester.

Students may request an academic status (Honors College Prep, Enriched College Prep, College Prep) change no later than the end of the first week after the completion of the first grading period in each semester. The Academic Dean will determine if the request is appropriate. Faculty may initiate an academic status change at any point in the semester.

Standardized Testing

PSAT

Woodward administers the PSAT/NMSQT in October to all students in grades 9-11. The test is used for practice for the SAT and level placement in the Upper School. Juniors compete in the NMSQT and related programs with their score on this test. The Academy registers all students for the test. While PSAT now offers a 9th and 10th grade version of the test, the College Counseling and Academic Dean’s offices believe there is value for 9th and 10th graders to experience the actual test in preparation for their junior year.

 

PSAT score results will be mailed home during the semester break. Test booklets will be returned to students the first week in January. Going over the test—question by question—is a valuable way for students to improve their scores. Students who have questions about what their score report means should see their grade level counselor or visit: http://www.collegeboard.com/splash.

Contact the Academy's Transition Learning Support Program office for information on nonstandard testing.

SAT & ACT

Please visit the Upper School College Counseling page about the SAT/ACT. The Accommodations Director and the Director of Learning Support work with students to receive accommodations on these two college-admissions tests.

ERB

The Educational Records Bureau Writing Assessment evaluates our students’ writing skills during their 10th grade year in order to allow for any needed remediation during the junior year. Woodward uses each student’s score on the ERB as one indicator of writing skills. The ERB program is a national test which provides a direct measure of writing ability on a six-point analytic scale for topic development, organization, support, sentence structure, word choice, and mechanics. English 2 students will take the ERB in their English class in early January. In March, the school will receive the results from the ERB assessors. In addition to your child’s score on the ERB test, the department will consider each student’s fall PSAT Writing Skills score, the English teacher’s recommendation, and all other writing assignments completed during the first semester to determine which students would most benefit from taking Writers Workshop the junior year. Students who can benefit from Writers Workshop will be informed of this required course in a conference with their present English teacher. Parents of all 10th graders will receive a copy of the scores through the mail early in April.

PREACT

In April of the 10th grade year, students will take the PreACT. This test is geared towards the student with 3 semesters of Upper School work and is a shortened version of the college admission ACT test.  The results are helpful to parents and college counselors as students often choose to concentrate on either the SAT or ACT. 

National Honor Society

Membership in the Randolph W. Thrower Chapter of the National Honor Society is offered by the Faculty Council of the National Honor Society to selected juniors and seniors based on evidence of scholarship, service, character, and leadership. (It is not determined by grade point average alone)Transfer-in students must have completed two semesters at Woodward’s Upper School to be considered. Individuals do not request membership but submit, upon request, information to the Faculty Council. Candidates for selection are notified at least one week before the convocation in February. A grade point average of 3.8 based on the Cumulative Core GPA is the minimum scholastic requirement needed for consideration for induction. In addition, the candidate must meet the following four criteria:

Scholarship is reflected in one's GPA and in one's attitude and approach to academic matters.

Leadership, the candidate demonstrates by a positive influence on peers and others both in and outside of school. Additionally, the candidate demonstrates dependability and responsibility. The NHS expects the promotion of school activities and the upholding of school ideals in those deemed leaders.

Service, the candidate shows by loyalty and participation in organizations or projects that benefit others without any direct financial or material compensation. Courtesy, cheerfulness, and a willingness to take on inconspicuous responsibilities are characteristics of a servant-leader.

Character manifests itself in upholding and demonstrating high standards of conduct, morality, ethics, honesty, and reliability. In addition, the candidate demonstrates respect, responsibility, trustworthiness, fairness, caring, and citizenship.

In making its decision concerning membership selection and continuation of membership, the Faculty Council (which is appointed by the Academic Dean) will consider all the information available concerning the scholarship, leadership, character, and service of potential members. Information from the Academy Discipline Board, Honor Council, Dean of Students, will be part of the committee’s decision. Serious and/or recent violations of the rules and expectations of the Academy and of the community will be important factors in the decision process.

Once selected for membership, National Honor Society members are subject to dismissal from the Society if they do not maintain the standards of scholarship, leadership, service, and character that were the basis of their selection. The Faculty Council and National Honor Society Advisor (who is the Academic Dean) shall review the membership when necessary.

Work Permits

In order to be legally employed in Georgia, anyone who has not reached his or her 16th birthday is required by State and Federal laws to have an Employment Certificate for Minors. The state will only issue work permits to those 15 and younger. The steps to obtaining a certificate are listed below:

  1. A “Work Permit Data Sheet” must be completed and submitted to the Issuing Officer in the Upper School Counseling Office. Work sheets are available from the Issuing Officer in the Upper School Counseling office.
  2. The two part form must be completed in its entirety by the student and employer and submitted to the Issuing Officer. Forms with blank lines or unfilled boxes will not be processed. Also, the student must provide a copy of his or her social security card and birth certificate to the Issuing Officer for verification.
  3. The Issuing Officer enters the information into the State database and furnishes the student with an Employment Certificate for Minors.

FAQS

How do I get notarized proof of attendance for the DOT in order to get a learner’s permit or drivers license?

Ms. Sheesley, Dr. Merrill’s administrative assistant, has the forms in her office.  She is a notary. You must complete the top portion BEFORE you go to the DOT office. Since these documents must be notarized, they cannot be sent electronically or by mail.  You must pick up the document in person. The principal’s office is open Monday-Friday in June and July (other than the week of July 4th) from 8 a.m. to 3:30 p.m.

How do I get a transcript for a coach or other individual?

Check your email. You may already have one. The Dean’s office emailed an unofficial student transcript for those students enrolled in grades 9 through 12 during the 2018-2019 school year to the student and parent(s). Those without incompletes and those in good standing in the business office and Dean of Students office received these emails. In the email you will find a detailed explanation for its many uses.  The NCAA also receives updated transcripts in June for those students who have registered there. Please speak to Joy Lanier in the Business Office or Dean Thomas in the Dean of Students Office to have the hold released on your academic records.

  • The Academic Dean’s office is open 8 a.m. to 3:30 p.m. Monday-Friday in June and July (other than the week of July 4th when the office closed).  For a transcript, do not phone or email a school or college counselor, as none work over the summer nor create transcripts.

  • Make a transcript request by filling out this form. During the school year, coming by or calling the Academic Dean’s office is the way for currently enrolled students to receive a transcript. After May 28th, use this alumni link. Remember: the Dean’s office cannot release a transcript without business office approval, and the business office also has reduced hours in the summer. Using the above link is the most efficient way to receive an official transcript. Except for the week of July 4, all transcript requests (with release from the business office) will be mailed or emailed within seven to ten business days.

  • https://docs.google.com/a/woodward.edu/forms/d/18dgAsd5OtcYKo0ZeDaMNmg_zMfZgSkyLnhl4jaX9cgQ/viewform is the url for the above link, if you print out this document.

What are the office hours of the Academic Dean’s Office?

The Academic Dean’s Office is open from 8 a.m. to 3:30 p.m. on Monday-Friday with the exception of the week of July 4th.

How do I send the results of psychological testing to the school during the summer so that my student may start using accommodations allowed by Woodward as soon as possible in the fall?

Testing may be submitted electronically to the upper school Accommodations Coordinator at Kendra.Clemons@woodward.edu. Electronic submission is the quickest route and one that ensures Ms. Clemons receives testing results in a timely manner.  These reports may also be mailed to Ms. Clemons at Woodward Academy, Jane Woodruff Hall, 1662 Rugby Avenue, College Park, GA 30337; however, Ms. Clemons does not typically come in to the office in June or July.

How do I  ask teachers to complete forms about observed student behavior so that my child can complete psychological testing?

During the school year, Ms. Clemons handles distributing forms to teachers and sends completed forms to psychologists; during the summer, neither Ms. Clemons nor teachers work.  Parents can send digital forms to teachers along with the psychologist’s email address for submission. Teachers may not be able to respond until mid-August 2019. Teachers seldom return to campus in the summer and may or may not check email.

I received my course request list (end of June) or my actual schedule (end of July), and I have a question or wish to change my schedule?  

The counselors’ last official day is June 1, but your concerns will be addressed starting on August 2.

Complete this survey to have your request placed in the list to be addressed starting on August 2. Remember, the department chair’s signature must be on your scheduling sheet or the chair must send the counselor an email for the counselor to make a level change. Remember, emailing or leaving a voice message for counselors will not work effectively since they do not work over the summer.  

All counselors are in full-day faculty meetings on August 7th; do not come to campus that day to meet with a counselor.

What students need a work permit? How do I obtain a work permit?  

See the Academic Dean’s page for information about work permits.  

Youth workers who are sixteen and older are no longer are required to have a work permit; therefore, the State of Georgia does not issue them for this age group..

Students who are 12 or older may work in a family business without a work permit.

Youth workers fifteen and younger who are not working in a family business require work permits.

How do I find out my AP Scores?

On July 7th at or after 8 a.m., click this link and follow the steps. 

Contact the Dean's Office

Kendra Clemons

Kendra Clemons

Accommodations Coordinator
Danny Beerse

Danny Beerse

Assistant to the Dean of Students
Kechia Minter

Kechia Minter

Registrar
Lee Sellers

Lee Sellers

Assistant to the Dean of Students Office
Lisa Sellers

Lisa Sellers

Administrative Assistant
Stephanie Stephens

Stephanie Stephens

Academic Dean